Operational Database Management Systems (or operational DBMS) are the supporting structure of any large business. These databases are intended to handle large quantities of information. They are capable of receiving, storing, retrieving, and managing large quantities of information to many different users.
There are many different types of databases that can be used in a business setting. Regardless of the type of database, the main intention is to protect information that is important to day to day operations. It has the capability to control who access information, and where they access it from.
Common Types of Documents Kept in Databases
The most common type of information that is kept in a database is important records. Tax records, financial records, and indexes can all be stored easily within a database. These records are important to the history and the future of any company. A database can allow for offsite storage of this information should an accident occur inside the building.
Securing Specific Data
Using an operational dbms is a great way to limit the information that each employee can access. Each employee receives their own user log in information. Their account is given access to specific information that allows them to complete their daily work tasks without compromising information that does not pertain to their job.
An additional benefit to using the security features in an operational dbms is that you are able to track changes made in each program for security purposes. If an employee makes a mistake, or intentionally changes data to an incorrect value, management is able to see these changes and correct the situation.
Operational DBMS on a Small Scale
The most common form of operational dbms program is a spreadsheet. A common spread sheet can hold a large amount of information. It can be secured thorough password, information can be off limits to some employees, and various spreadsheets can be linked together for easy access and management. However, this type of database has structural issues that cannot be managed effectively. There are inconsistencies and user error can cause all of the attached documents to have incorrect figures.
Using a more sophisticated software, such as QuickBooks, leaves less room for user error. Programs such as this have the ability to catch errors in input and keep a full record of all changes made and allow a quality control person to go back through and double check all of the changes that were made, and ensure that the changes were made in the correct manner.
The Ability to Restore
In any business, it is nice to have an eraser to fix something that has gone wrong. Your DBMS should be no different. The information in a DBMS can be backed up and restored to a previous setting.
While including the ability to manage data in a sufficient manner. Many databases include other features such as logs, graphics, queries, and various other tools that make managing and maneuvering large chunks of data possible without hassle. See more on the link below:
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