The Top 10 Risk Management KPIs

Risk Management’s Top 10 KPIs
In our latest in the series of FLEETiQ information, we take a more in-depth look at KPI’s that EVERY fleet manager should be aware of.

Barely a day passes without the issue of fleet risk hitting the headlines in some way. From lone worker Duty of Care to Corporate Manslaughter to the Working Time Directive, the fleet manager’s role can sometimes seem wrapped in risk management and legislative worry.

Technology has been quick to come to the aid of managing risk effectively, but the vast volumes of data now potentially available to fleet managers can be bewildering. As ever, knowledge is power not just data alone.

The topic was hotly debated by leading industry experts at a recent Fleet Data Insight event focused on the subject of using fleet data to manage risk. The experts concluded that there are a number of key datasets that underpin critical success factors for the reduction of fleet risk.

Here we share the top 10 Risk Management KPIs, as defined by the industry, for fleet managers.

Number and Cost of Insurance Claims
Insurance data is an ideal place to start when attempting to weigh up the extent of the risk problem faced by a fleet operator.

The cost of insurance claims is a useful monetary value for highlighting the scale of the problem, particularly when demonstrating the ROI of tackling fleet risk to senior management or budget holders.

Delving further, incident figures will also provide useful insight into when and where most incidents occur.

Number of KSI’s (Killed and Seriously Injured) and Incidents
The amount of incidents involving drivers and the number of drivers killed or seriously injured (KSI) are key sets of data.

Each provides a good baseline for where an organisation stands in terms of its fleet risk. A steady decline in numbers will usually indicate that initiatives are having a positive effect.

Incidents Per 10,000 Miles
Clearly, the likelihood of incidents occurring is proportional to the amount of time a driver spends on the road.

Therefore, to create a situation where different drivers are being assessed on equal terms, looking at the number of incidents in relation to the number of miles travelled or journeys completed might be more useful.

VOR Time (Vehicle Off Road)
The time a vehicle spends off the road (VOR time) is crucial when attempting to quantify the impact of incidents in terms of business disruption.

While off the road, working capacity may be reduced, causing a knock-on effect on profitability, customer service and the ability to satisfy KPIs. The amount of jobs completed in a day or work might also be taken into account as part of this.
Total Incident Cost Versus Sales Revenue
This figure provides an overall footprint for each incident.

Building on the cost of insurance claims, it takes into account the total cost impact of an incident, including the cost of replacement vehicles, uninsured losses and business disruption.

To make the total incident cost figure more useful when attempting to tackle the performance of drivers, it might be viewed against sales revenue.

This could be done on an entire fleet basis or on a departmental and individual basis – looking at how much specific employees or groups of employees contribute to the bottom line, compared to how much they cost in incidents – in order to justify the need for change.

Maintenance Cost Per Driver
Further to costs incurred as a result of the incidents themselves, ongoing maintenance costs can point to general issues with the way vehicles are being driven.

By analysing these costs by driver, it makes it possible to benchmark the fleet and more easily identify where unnecessary costs are being incurred through poor driving practice or lack of care regarding the condition of the vehicle.

Driver Endorsement Points
This top line figure offers an indication of how safely employees are driving, including factors such as speeding and driving without due care and attention or without reasonable consideration for other road users.

Drilling down further than endorsement points, the actual number of incidences of speeding, which can be provided by a telematics system, will highlight whether there is an issue with staff driving too fast, who are the worst offenders and how seriously they are speeding.

Number of Driving Events
Further to speeding, information on driving events – incidences of poor driving style, such as over-acceleration and harsh steering or braking – provided by telematics is extremely useful for improving driver behaviour.
Hours Spent Behind the Wheel/Breaks
Working time is already monitored by those vehicles fitted with a tachograph but should be a concern for all fleets.

Daily and weekly working-time limits should be established in line with legislative and safety requirements and alerts set to warn both management and drivers when breaks are due to be taken.

Servicing Schedules
Ensuring vehicles are well maintained and serviced is one of the main requirements in holding an ‘O’ licence and fulfilling Duty of Care requirements

Daily and weekly working-time limits should be established in line with legislative and safety requirements and alerts set to warn both management and drivers when breaks are due to be taken.
Detailed logs should be kept for all vehicles to ensure services are not missed and notifications can be set at the proper mileage or time intervals to act as a fail-safe.

Reducing Risks With the Help of Vtec Solutions
It is possible for all of this to be made easy and digestible, all it takes is for a little assistance using fleet software from TomTom Telematics.


Vtec Solutions, based in Scotland, are pioneers of fleet management software and fleet efficiency. We are the UK’s leading suppliers of TomTom Telematics. We launched our Fleet Performance Partnership Programme, FLEETiQ, in 2015 and since have shown drastic fleet improvements across all industries.

Regardless of the size and diversity of your fleet, there will be savings to be made. We ensure that we work closely with you to get the most out of your fleet GPS tracking software, telematics and your integrated solutions to efficiently streamline your fleet.

Our team are here to help with all of your fleet needs; from the choice of hardware all the way through to selecting the most relevant technology to assist and support your fleet.

We’re fleet performance partners throughout Scotland and across the North of England. We guarantee to use our innovative fleet tracking management solutions to save you as much money as possible, but also improve your fleet efficiency. With a Fleet Performance partner, we work alongside you and dedicate our efforts to improving your fleet management and ensure your business objectives are met.

Our fleet tracking solutions include several features that your business could benefit from – including fleet efficiency, route optimisationtachograph management, job scheduling, integrated dashcams and e-proof delivery.

Our fleet tracking solutions use telematics technology to collect valuable data and information from a fleet of assets. We obtain real-time data so it is more valuable and useful for fleet managers to use to make quick strategic decisions. In order to improve the efficiency of your fleet, you need management software like ours which is intelligent, can interpret large amounts of data from a fleet and can transform this data into easy-to-use reports.

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